Process for implementing exam accommodations

Student Disability Services (SDS) Exam Services are available to help support instructors as they provide exam-related accommodation(s).

  1. Students give LOA to instructors and discuss their accommodations.

    1. Schedule exams 7 days in advance and 21 days in advance for final exams.
    2. Remember that accommodation and disability information are confidential and shared only on a need-to-know basis. Refrain from discussing exam accommodations in public spaces.

  2. Determine the appropriate location.

    If the instructor can provide the accommodation(s) they may proctor exams within their department or proctor exams virtually.

    Accommodations can be provided at one of two Iowa City Test Centers; Student Disability Services in the University Capital Center (141 UCC) or the North Campus Test Center (W216 CB) depending on accommodations.

  3. Confirm scheduling and exam details and share with your student(s).

    1. If proctoring the exam through the department, the instructor is responsible for communicating the time, location, and exam details to the student.
    2. If using an Iowa City Test Center, you will need to use the Proctored Exams Portal (PEP) in your ICON course. Visit the QUICK START GUIDE FOR THE PROCTORED EXAMS PORTAL (PEP). When using the portal in your ICON course, instructor may create and assign students for all upcoming exams / quizzes that require accommodations. This allows students to schedule well in advance. Exams should be uploaded using the PEP at least 24 hours before the student’s scheduled appointment.
    3. If using the PEP, an instructor can schedule all the quizzes/exams for the semester, then add the ICON or paper exam when they are completed. Exams should be uploaded using the Proctor Exam Portal at least 24 hours before the exam.

  4. Check exam scheduling and completion through the Proctor Exam Portal (PEP) in your ICON course.

    1. By default, completed paper exams are uploaded to the Proctored Exams Portal. Use the Proctor Instructions field to indicate you want to pick up your completed exam(s).
    2. Iowa City Test Centers retain physical copies of completed exams in a secure location for 1 calendar year.